Business Automation for Small Businesses in Fort Worth & Aledo, TX
Automate the repetitive tasks eating your week — lead follow-up, scheduling, invoice reminders, review requests, missed-call texts. Built for DFW small businesses, from $250 setup.
What "business automation" actually means
Forget the buzzwords. Business automation is just: making your business do the boring work for you. The texts that go out after a missed call. The follow-up email a day after a lead fills out your form. The Google review request when a job wraps up. The invoice reminder seven days after the due date. All the stuff you should be doing — but aren't, because you're running a business.
We hook your existing tools together, plug the gaps with custom code where it matters, and hand you a system that runs in the background. You get your time back. Your customers feel taken care of. Nothing falls through the cracks.
What we automate
Lead follow-up
Automatic text within 60 seconds of a lead filling out your form. Email follow-up sequence over the next week if they don't respond. You stay top-of-mind without lifting a finger.
Appointment reminders
Text and email reminders 24 hours and 2 hours before any scheduled job or meeting. Reduces no-shows by 40–60% in most service businesses.
Missed-call text-back
If a customer calls and you can't pick up, an automatic text fires within 30 seconds — "Hey, sorry we missed you, what can we help with?" Most businesses recover 30%+ of missed calls this way.
Invoice & payment reminders
Automatic reminders 3, 7, 14, and 30 days after an invoice goes unpaid. Configurable tone (friendly → firm). Cash collection without the awkwardness.
Review collection
Once a job is marked complete, a Google review request fires the next morning with a one-tap link. More 5-star reviews, automatically.
Custom CRMs & internal tools
If your business has outgrown spreadsheets and Gmail, we build a custom dashboard. Lead inbox, pipeline, automated scoring. (See Bearcat HQ — we replaced spreadsheets + Gmail + QuickBooks for one client in 3 weeks.)
Pricing overview
Three tiers. Pick the one that fits, or talk to us about a custom build.
Starter
$250 setup
+ $25/mo
One core automation — typically lead follow-up or missed-call text-back. Wired into your existing stack. Live in days.
Growth
$500–$1,000 setup
+ $75/mo
Multi-step workflows. Reviews, reminders, invoicing, lead scoring — three to five automations connected end to end.
Custom
$3,000+ setup
+ $200/mo
Full custom-built CRMs, AI-powered tools, complex multi-system integrations. Quoted by scope. (See Bearcat Estimator — AI bid engine — for what's possible.)
Who it's for
Any small business that's spending hours every week on tasks a system could do. We work especially well with:
- Service businesses (plumbing, HVAC, electrical, landscaping)
- Contractors & trades
- Real estate teams
- Drone & aerial-services operators
- Restaurants & food service
- Salons, spas, gyms — appointment-based businesses
- Professional services (legal, accounting, consulting)
- E-commerce shops with fulfillment workflows
How it works
1. Audit your week
20-minute call. We map the tasks eating your time and identify which ones are automation candidates. No charge for the audit.
2. Build & test
Fixed quote. We build the automation, test it on real data, and walk you through how it works. Most Starter and Growth tier projects ship in 1–2 weeks.
3. Run & iterate
Monthly retainer covers monitoring, tweaks, and small additions. As your business grows, the system grows with it.
Recent work
Bearcat HQ$3.1M pipeline on one dashboard, in 3 weeks
Custom Next.js CRM replacing spreadsheets, Gmail, and QuickBooks. Unified lead inbox, auto-scoring, one-click follow-up.
Bearcat EstimatorFrom spreadsheet to AI-powered bid engine
AI-parsed PDF measurements, margin-protected calculation engine, bilingual crew plans in 15 seconds.
What's eating your week?
Tell us about the repetitive task that's bugging you most. We'll tell you in 24 hours whether automation can fix it — and what it'd cost.
Get a Free Quote or call (682) 999-9240